Sep 20 - 23, 2020 | Boston, Mass.

Frequently Asked Questions

NAMIC is following coronavirus updates to address the safety and well-being of its event attendees. This includes actively monitoring the most authoritative and responsible sources, such as the U.S. Centers for Disease Control and Prevention, the Food and Drug Administration, the World Health Organization, and other reputable sources. NAMIC is committed to continuing awareness and communication of current information from reliable sources in addressing developments related to events and travel related to the virus.

The U.S. Centers for Disease Control and Prevention has recommended cancelling all events consisting of 50 or more people for eight weeks, so we will not be hosting any NAMIC event scheduled March through May.

NAMIC Events Currently Postponed

  • CEO Roundtables | March 22-24, 2020
  • Personal Lines Seminar | April 20-22, 2020
  • Directors’ Boot Camp | May 4-6, 2020
  • Farm Mutual Forum | May 19-20, 2020

All registrants will be contacted regarding options for refund and/or registration credits. Sponsors will be contacted by the sponsorship development team.

While it is unclear how long company travel restrictions will last, social distancing will be practiced, and other effects on event attendance will continue in response to this outbreak, our hope is to be able to provide you with the opportunity to gather together again later this year when it’s safer to do so.

We are closely monitoring developments in COVID-19 for NAMIC events offered June through October.

  • Management Conference | June 28-July 1, 2020
  • Agricultural Risk Inspection School | July 21-23, 2020
  • Leadership Development Workshop | August 11-12, 2020
  • NAMIC’s 125th Annual Convention | September 20-23, 2020
  • Communications + Marketing Workshop | October 19-21, 2020

Our goal is to provide you with regular updates on event status and provide ample notice to adjust travel plans. We will provide an additional status update on the first and 15th of each month with updates also available on NAMIC.org.

Please refer to event registration confirmations and event registration pages for our cancellation policy if you decide for personal reasons to cancel attendance at any NAMIC event. If you are not able to join us, you will be able to access all presentations virtually. We appreciate your understanding.

WHAT REGISTRATION PAYMENT OPTIONS ARE AVAILABLE?

The registration system accepts credit card payments, check payments, and multiple registrations under the same payment method.

WHEN AND HOW IS REGISTRATION CONFIRMATION SENT?

Confirmation is sent via email, so please enter a valid email address. If registering more than one person at a time, you will need to forward the confirmation email to each attendee. Paying online with a credit card allows for the most expedient confirmation. Confirmation will be sent immediately after you submit your credit card information. If registering online and indicating a check will be mailed separately, a confirmation email will be sent once NAMIC receives and processes your payment. Your confirmation includes a receipt, information on securing room reservations, cancellation policy, and other important event information.

I AM REGISTERED BUT PLANS CHANGED, AND I AM UNABLE TO ATTEND. WHAT DO I DO?

All registration cancellations and transfers MUST be made in writing. You may transfer your registration to another individual in your organization without penalty. Cancellations received on or before August 21 are 100% refundable. After August 21, a $25 processing fee will be deducted. Refunds will be issued within 15 business days following NAMIC’s receipt of the cancellation notice. No refunds are available after August 28, so please plan accordingly. Please forward all requests to registrar@namic.org or fax (317) 415-0802. Cancelling a Convention registration with NAMIC does not cancel a hotel or tour reservation so please cancel those arrangements separately.

DOES MY CONVENTION REGISTRATION INCLUDE A HOTEL RESERVATION?

No. You will use a unique hyperlink that NAMIC will supply to make a hotel reservation(s). The hyperlink will be sent via a confirmation email once you are registered to attend the Convention. As a reminder, the Group Room Block is intended for registered attendees only.

If you experience any trouble or cannot secure a reservation, please let us know and we’ll do our best to assist you. Contact NAMIC’s Registration and Housing Coordinator at registrar@namic.org or jgrider@namic.org.

DO I HAVE TO REGISTER FOR THE CONVENTION TO GET A ROOM IN THE OFFICIAL GROUP ROOM BLOCK?

Yes. The group room block has been negotiated with the designated Convention hotels for the benefit of registered attendees. We hope you will join us and be a part of the NAMIC community who have gathered over the Convention dates. If you attempt to reserve a room outside of NAMIC’s block, we are not able to assist you should you experience any problems with your reservation. We encourage you to reserve a room within the NAMIC block.

WHO DO I CONTACT WITH QUESTIONS ABOUT THE HOTELS?

Please contact the hotels directly for general questions about their accommodations or facility. If you still have questions after speaking with the hotel(s), please email NAMIC at registrar@namic.org.

WHERE WILL CONVENTION ACTIVITIES TAKE PLACE?

Convention functions and events will be held at the John B. Hynes Convention Center unless otherwise noted on the agenda.

WHAT IS THE SUGGESTED ATTIRE?

Recommended attire is business casual for all events unless specified otherwise on the agenda or in an invitation.

WHEN IS THE EVENT INFORMATION DESK OPEN?

The Convention Event Information Desk hours are listed below and on the agenda. The Event Information Desk is where you will pick up your badge pouch, purchase event tickets, and ask event-related questions.

Sunday, September 20 7:00 a.m. – 7:00 p.m.
Monday, September 21 7:00 a.m. – 6:00 p.m.
Tuesday, September 22 7:00 a.m. – 5:00 p.m.
Wednesday, September 23 7:00 a.m. – 12:00 p.m.

WHAT HOURS IS THE MARKETPLACE FOR MUTUALS OPEN?

The Marketplace for Mutuals exhibit show will be open the following hours:

Monday, September 21 8:00 – 9:30 a.m.
11:30 a.m. – 6:00 p.m.
Tuesday, September 22 10:30 a.m. – 4:00 p.m.

WHAT MEAL FUNCTIONS ARE INCLUDED WITH MY CONVENTION REGISTRATION?

Registered attendees may attend the following meal functions:

  • Morning and afternoon refreshments daily from Sunday to Wednesday
  • Light dinner at the Chairman’s Reception on Sunday
  • Breakfast in the Marketplace for Mutuals on Monday
  • Lunch in the Marketplace for Mutuals on Monday and Tuesday
  • Dinner during the Closing Celebration on Wednesday

Additional optional and special-ticketed food functions will take place during Convention. If you purchased a ticket(s) in advance for one of these functions, please check your badge pouch for your ticket(s).

AS A REGISTERED GUEST, WHAT FUNCTIONS AM I ALLOWED TO ATTEND?

Registered guests are invited to attend the Chairman’s Reception on Sunday evening, the Monday Guest Lunch program, and the Wednesday Closing Celebration. Guests are also welcome at all general sessions.

WHAT ARE THE ROUNDTABLE BREAKFASTS THAT TAKE PLACE ON WEDNESDAY FOR THE PFMM, FMDC, AND PCC SENIOR EXECUTIVES? CAN I ATTEND?

These are three outstanding networking opportunities designed with specific audiences in mind. Individuals who have attained their Professional Farm Mutual Manager designation will be invited to attend a casual breakfast to connect with peers, foster new relationships, and share insights. The FMDC Roundtable Breakfast is for attendees who have attained their Farm Mutual Director Certification. Likewise, the Property Casualty Conference Senior Executive Roundtable Breakfast is intended for the senior management of property/casualty primary insurance companies. This breakfast will have roundtable discussions on topics related to their operations and encourage the sharing of ideas. All three breakfasts will be by invitation only and are offered at no charge to the attendee thanks to generous sponsorship support.

CAN I EARN PFMM OR FMDC CREDIT AT CONVENTION?

Yes. If you are a farm mutual manager or board member looking to earn the Professional Farm Mutual Manager or Farm Mutual Director Certification designation or maintain your active status, you can do so at this event. You will receive a certification tracking sheet on-site so that you can indicate your participation at each required function. It must be returned to NAMIC’s Certification Manager or the Event Information Desk. Check the agenda for details about which module/courses are offered.

ARE SPEAKER HANDOUTS OR VIDEO COPIES OF PRESENTATIONS AVAILABLE?

Speaker presentations will be available through NAMIC’s meeting app and on the Event Materials page for any speaker who has provided handouts in advance.

HOW DO I OBTAIN AN ADVANCE COPY OF THE REGISTRATION LIST?

To provide our sponsors, speakers, and attendees the best level of service, we will send a list of current registrants to each attendee’s or main contact’s email address as follows:

Attendees: 7-10 days in advance of the event with the pre-conference communication.

Sponsors: 60, 30 and 15 days in advance of the event, once payment has been received.

Exhibitors: 30 and 15 days in advance of the event, once payment has been received.

Speakers: 60 and 30 days in advance of the event.

Questions can be directed to Julie Bacher.