September 17-20, 2023 | National Harbor, Md.

Business Meetings and Hospitality

Meet at the Place Where the Industry Comes Together

Because so many industry leaders gather at NAMIC’s Annual Convention, many reinsurance companies, exhibitors and rating agencies host gatherings in conjunction with the Convention. So, if you’re looking for an ultra-convenient way to get your people together, we can help you maximize your time and investment.

The NAMIC Annual Convention is designed first to serve as a member gathering with educational and networking benefits, but we also recognize there is an opportunity to help service partners and attendees maximize the experience with business meetings, too. As a convenience, we provide maps of the primary meeting areas and can assist you in reserving space to conduct meetings either on the Marketplace exhibit show floor, in a hospitality suite, meeting room, or hotel restaurant space. We can also provide directional assistance to attendees invited to meetings or special event functions, with times and specific room details.


NAMIC has a block of hospitality suites at the Gaylord National Resort and Convention Center. Availability is limited, and assignment will be based on multiple factors including NAMIC membership, sponsorship, and Convention registrations of the requesting company.

  • Companies wishing to reserve a suite or meeting room for hospitality or private meeting needs are required to have at least one individual registered per assigned suite or meeting room.

  • NAMIC will assign the meeting space and provide you a facility contact to arrange specific meeting needs such as room set up, audiovisual, food/beverage, or other hospitality-related arrangements.

  • A meeting space usage fee will be paid to NAMIC for larger ballrooms and boardrooms. Executive Suites incur a per-night hotel fee and a one-time usage fee paid to NAMIC. Specific information about these fees is available upon request for meeting space.

  • If the Affiliate Space is used by the Company as a private meeting space, the minimum term for such Affiliate Space reservation is 3 calendar days. This minimum term does not apply to Affiliate Space to be used for a one-time, short-term purpose such as a solitary breakfast, lunch, dinner, reception, or after-hours event.

  • A signed Master Relationship Agreement and Statement of Work is required for all hospitality and meeting space.

For questions regarding suites and meeting rooms, please contact


Kim Bates
Member Concierge – Member Experience