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Contact NAMIC

Indianapolis Office
National Association of Mutual Insurance Companies
3601 Vincennes Road
Indianapolis, IN 46268
Telephone: 317.875.5250
Fax: 317.879.8408

Washington D.C. Office
National Association of Mutual Insurance Companies
20 F Street N.W.
Suite 510
Washington, D.C. 20001
Telephone: 202.628.1558
Fax: 202.628.1601

Employment at NAMIC

Current NAMIC Job Postings



COMPANY: NAMIC
www.namic.org

Job Title: Sponsorship Coordinator

Location: Indianapolis, IN.


The National Association of Mutual Insurance Companies (NAMIC) is a business trade association representing the interests and serving the needs of the property/casualty insurance industry in the United States and Canada since 1895 (www.namic.org). We are pleased to have been named one of the Best Places to Work in Indiana regularly since 2011 and take pride in providing our staff with a positive and professional work environment! We currently have an opening for a sponsorship coordinator at our national headquarters on the northwest side of Indianapolis (College Park). This position exists primarily to fulfill the promises made to organizations that sponsor NAMIC’s events and projects.

What does this position do?
This fast-paced job works closely with the team that manages the association’s sponsorship and advertising program for our events, publications, and products. You will review the details in the sponsorship agreements, communicate with the sponsors about these details to make sure you are both on the same page, execute the steps to complete the sponsorship, and provide sponsorship details to the team who conducts the events.

You will assist in building sponsorship and advertiser relationships, which involves making regular, proactive contact through the telephone calls and email. This part of the job requires you to be unafraid of picking up the phone and make a call to someone you don’t know (which would be a fun challenge to some and a nightmare to others). You will be part of the team that helps develop new sponsors by recognizing opportunities, creating proposals, and participating in sponsorship review. This job helps with the advertising invoice and collections process. You would work in the database to add new information and delete old, also.

What skills are needed to do this position well?
Strong attention to detail, organizational abilities, and being able to switch gears easily are very important. There’s a great deal of collaboration in this job, so being a strong team player and collaborator matters. Sometimes you follow timelines set by others and sometimes you will set them up yourself, so you need to have experience doing this. You would need to be the kind of person who has a background in “keeping all the plates spinning at once” – in other words, managing multiple priorities. And being busy and fully engaged needs to make you happy.

You need to have experience keeping customers happy without making promises you can’t keep- knowing how to gently tell them what you can’t do by telling them what you CAN do. Some basic accounting skills such as understanding account codes, invoicing, balancing, and allocation of funds is important too. The ability to compose a professional email and/or letter is important. Good grammar and a friendly yet professional style is a great asset!

What qualifications are needed?
Having event experience and dealing with sponsors or exhibitors would be excellent background. Prior sales and/or marketing experience including making telephone contact with prospects, experience in closing a sale, and writing marketing copy is a great plus for this job. Familiarity with digital artwork files (vector vs. raster, for instance) and logo usage standards (such as understanding style guides) is preferred, though not required. A college degree is preferred.

This job does involve a fair amount of travel, but the dates of this travel are usually known a few months in advance so you could plan ahead. There are 4 to 6 trips per year with each taking you out-of-town for between 3 and 7 days (some weekend travel included). Being available for a week in September each year to attend NAMIC’s Annual Convention is part of the deal. You would need to be comfortable with traveling by air and car, sometimes on your own and sometimes with others. A clear criminal record and acceptable MVR are necessary.

What are the pay range and benefits?
This position is hourly and has an annualized pay range of $45,000 to $47,000 per year. We work a 37.5 hour week, Monday through Friday. We have some flexibility on when your work hours would start and end, but you would need to be available between 9:00 a.m. and 3:00 p.m. daily. After being trained, which could take 6 to 12 months, one day a week could be worked from home. We offer a complete benefits package with this job including access to group medical, dental, vision, and life insurance; a matched 401(k) plan that starts on day one (including the match dollars); a paid day to volunteer day at the charity of your choice; walking breaks twice a day for fresh air; free fresh fruit and coffee daily; on-site massage therapy bi-weekly; lunch time parties; and more!

NAMIC puts a great deal of emphasis on having a friendly, professional and fun work environment! We work hard for our members, but we also have some laughs along the way. We love versatile, mature, committed people – especially ones with a great sense of humor! Our turnover is low, and we intend to keep it that way. If you would like to be considered for this interesting and challenging position, please send your resume and cover letter to Jenn Mitchell, HR Coordinator, at RegistrationCoordinator@NAMIC.org. (Resumes with cover letters will receive the highest level of consideration.)

NAMIC is an equal opportunity employer.

COMPANY: NAMIC
www.namic.org

Job Title: Registration & Housing Coordinator

Location: Indianapolis, IN.


Are you highly detail-oriented? Very organized? A critical thinker? Have you worked with databases?

The National Association of Mutual Insurance Companies (NAMIC) is a trade association representing the interests of and serving the needs of the property/casualty insurance industry in the United States (www.namic.org). In continuous operation since 1895, NAMIC has been named one of the Best Places to Work in Indiana regularly since 2011 and prides itself on providing our staff with a positive and professional work environment! We currently have an opening for a registration and housing coordinator at our national headquarters on the northwest side of Indianapolis (College Park). This position exists primarily to ensure that our educational event attendees have a smooth experience when registering and securing hotel rooms for our events. This factor is part of our overall goal of high attendee satisfaction!

What does this job do?
The person in this position works closely with our meeting managers on schedules, fees, options, and in resolving customer service issues that may arise. You would help event attendees by answering registration-related questions and helping them register online or over the phone, as well as processing payments, cancellations, and refunds. You would produce registration-related reports to determine whether registration is on track, whether the rooming list matches the attendee list, and to note trends.

This job manages getting conference attendee housing lists to hotels as needed and helps to resolve housing problems. It is very involved with NAMIC’s Annual Convention which takes place the third week of September typically. You would coordinate onsite housing, room confirmations, and other onsite needs for this event; coordinate travel logistics for all the staff involved; coordinate the onsite registration desk needs; and, of course, attend the Annual Convention to play an active role in helping things run smoothly. As a fun extra, this role also assists with the logistics and execution of webinars that NAMIC sponsors throughout the year!

What skills are needed to do this position well?
Strong attention to detail, critical thinking, and problem solving skills top the list, followed closely by excellent customer service skills and being able to organize and manage project timelines. An exceptional eye for detail is used to find everything from spelling errors to checking who is registered versus who has hotel arrangements for a particular event. Critical thinking skills are needed to note and research data trends you are seeing, to problem solve, and to make sure everything is on track with registration and housing. This job works very independently on *multiple* timelines in advance of an events, so you must be very organized. Communicating in a professional and friendly fashion with event attendees by email and telephone requires a positive customer service attitude and good writing abilities. We love our members and we want them to have a positive, smooth interaction with us every time they get in touch!

Strong computer skills are necessary as gained through working with database systems and administrative experience with Excel (in particular), Word, and Outlook is critical. A solid understanding of database concepts (how one change can affect another area of the database, for instance) and technology will be important to hit the ground running. Experience in library science, event planning, working as a college or association registrar, and other positions requiring strong attention to detail would be excellent backgrounds for this position.

What qualifications are needed?

  • Three or more years of direct database/list management experience is preferred. Specific experience in event registration or online sales processing/fulfillment preferred.

  • You must be able to successfully pass a criminal background check.

  • A Bachelor’s degree is strongly preferred. Liberal Arts majors encouraged to apply!

  • The ability to travel to 1 to 4 out-of-town events (2-3 overnights each) is preferred.

Because this position supports our member events, including our Annual Convention in particular, it’s important that you be able to commit to being out-of-town for a week during September, as well as not being able to take vacation time during the months of August and September, with limited vacation time during most of July as well. The rest of the year is very available for our generous vacation allowance (three weeks plus two floating holidays and at least eight paid holidays)!

What are the pay and benefits?
This position is hourly and has an annualized pay range of $45,000 to $49,000 per year. We work a 37.5 hour week, Monday through Friday. We have some flexibility on when your work hours would start and end, but you would need to be available between 9:00 a.m. and 3:00 p.m. daily. After being trained, at least one day a week could be worked from home. We offer a complete benefits package with this job including access to group medical, dental, vision, and life insurance; a matched 401(k) plan that starts on day one (including the match dollars); a paid day to volunteer at the charity of your choice; walking breaks in the morning and afternoon; free fresh fruit and coffee daily; on-site massage therapy bi-weekly; lunch time parties; and more!

NAMIC puts a great deal of emphasis on having a friendly, professional and fun work environment! We work hard for our members, but we also have some laughs along the way. We love versatile, mature, committed people-especially ones with a great sense of humor! Our turnover is low, and we intend to keep it that way. If you would like to be considered for this interesting and challenging position, please send your resume and cover letter to Jenn Mitchell, HR Coordinator, at RegistrationCoordinator@NAMIC.org. (Resumes with cover letters will receive the highest level of consideration.)

NAMIC is an equal opportunity employer.

COMPANY: NAMIC
www.namic.org

Job Title: Bookkeeper

Location: Indianapolis, IN


The National Association of Mutual Insurance Companies (NAMIC) currently has a new opening for a bookkeeper to work in our finance department. This position will contribute to the financial reporting for NAMIC and the other affiliated entities we do work for on a daily basis. You will work with a small but mighty team of accounting professionals!

Job responsibilities include but aren’t limited to:

  • Preparing daily deposits and maintaining bank accounts. Reviewing daily deposit receipts for posting.

  • Maintaining general ledger and reconciling accounts for the entities assigned to you.

  • Assisting in preparation of monthly financial statements.

  • Reconciling bank statements.

  • Preparing monthly sales tax.

  • Posting standard monthly journal entries for multiple entities.

The knowledge, skills, and abilities needed to do this job well include:

  • Solid, basic accounting skills

  • Strong attention to detail

  • Proficient use of spreadsheets, calculator, Word, and other PC applications

  • Positive interpersonal communication skills

  • Strong organizational abilities

  • Ability to get along well with others and an interest in being of service to others

  • Being flexible-doing what needs to be done whether it was on your agenda or not, being open to learning new things and new ways of doing work, etc.

  • Ability to work with minimal supervision and as part of a team

  • Professional demeanor and attitude

  • Ability to build and maintain a good attendance and punctuality record

The qualifications for this job include having five years or so of relevant work experience such as working with a general ledger, account reconciliation, monthly journal entries, financial statement work, etc. Experience with Great Plains accounting software is wonderful, but not required. A high school diploma is necessary and any college coursework in accounting is a plus! Having a strong work ethic, a good sense of humor, and pleasant if somewhat quiet disposition will define the best candidates!

Why would you want to work at NAMIC? We offer a friendly, yet professional, work environment. This job touches almost everything in accounting and we encourage cross-training, so there’s room for professional growth. There wouldn’t be much overtime so a good work-life balance is possible. We have low turnover. Hours are generally 8:00 to 4:30, Monday thru Friday. This position comes with a good benefits package that includes access to health, dental, and vision insurance, and an immediately matched 401(k)! The hourly salary range is from $20.51 to $25.64 per hour, depending on the relevancy of experience. And did we mention that NAMIC was one of Indiana’s Best Places to Work for 2015? To apply, send your resume and cover letter to bookkeeper@namic.org.

NAMIC is an equal opportunity employer.

About Employment at NAMIC

How do I apply for a position with NAMIC?

Available positions will be posted above as "Current Job Postings." Qualified individuals should send their resume and salary expectations to:

  • E-mail: Please use the e-mail posted for each specific job opening
  • Fax: 317-872-4061
  • Mail: NAMIC
    Attn: Human Resources
    3601 Vincennes Road
    Indianapolis, Indiana 46268

NAMIC is an equal opportunity employer.

2017 Best Places to Work in Indiana


2017 Best Places to Work in IndianaNAMIC again has been named as one of the 100 Best Places to Work in the Hoosier State for 2017 by the Indiana Chamber of Commerce. Chuck Chamness, president and CEO, cites NAMIC’s corporate culture that is professional yet friendly as the reason for the association’s consistent showing on the Best Places to Work list. "NAMIC member companies recognize and appreciate the meaningful work done by our dedicated staff. Knowing that their efforts are appreciated, while working in a collaborative team environment alongside great co-workers, is what sets our work environment apart for staff. The added perks that support a positive work atmosphere just reinforce the overall culture of the organization." This is NAMIC’s fourth selection to the Best Places to Work in Indiana list. The association earned inclusion for the first time in 2011 when it ranked 26th, later moving up to 6th place in the 2013 Best Places List, and earning the number two slot among medium companies between 75 and 249 employees in the 2015 listing.

Posted: Monday, July 29, 2002 12:00:00 AM. Modified: Wednesday, February 22, 2017 4:55:06 PM.

317.875.5250 - Indianapolis  |  202.628.1558 - Washington, D.C.

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