COMPANY: NAMIC
www.namic.org

Job Title: Front Desk Receptionist/Administrative Assistant

Location: Indianapolis, In

The National Association of Mutual Insurance Companies (NAMIC) is a business trade association for property/casualty insurance companies in the United States and Canada. We are proud to be stable and dynamic organization that has been in existence since 1895. Currently we have an opening at our front desk for a professional, upbeat individual who will speak with callers on the telephone, greet visitors, and do a wide variety of administrative activities for our Indianapolis headquarters’ staff. This part-time job is more than a receptionist; staff depends upon this individual daily for assistance with everything from creating letters, to working in databases, to collating binder materials for events, and more.

The right person will be someone who is comfortable speaking to callers on the phone in a professional yet friendly manner while ensuring administrative tasks are completed promptly and accurately. The switchboard, while occasionally busy, is not overwhelming. This position requires an excellent eye for detail and the ability to regain focus after momentary interruptions. Solid computer skills are necessary to assist other staff with projects.

Key Skills & Characteristics:

• Word, Excel, alpha-numeric data entry

• Professional speaking voice and appearance

• Good grammar

• Keen eye for detail

• Positive, “can do” attitude

• Arrives on time for work daily

• Comfortable staying out of the rumor mill

• Excellent attendance

• College degree or coursework is preferred, but not required

Our office attire is business casual, and we appreciate those at the front desk “dressing for success” which means looking neat and professional every day.

This position works from 12:30 pm to 4:30 pm, Monday through Friday (20 hrs. per week). It is a job share arrangement, so while it is primarily part-time, there are at least 17 days per year when the work hours are from 7:45 am to 4:30 pm with an hour for lunch (when the job-share partner is on vacation or ill). This position does not include benefits, but does include some paid vacation and holidays. The hourly rate will range from $15.00- $16.00 per hour, depending on experience.

NAMIC is proud to have been selected as one of the 2013 Best Places to Work in Indiana! We offer a friendly and professional work environment where employees are committed to their work and maintain a high standard of excellence. For more information on NAMIC, please go to www.namic.org.

For confidential consideration, please email a resume and cover letter to Joy Klinker, Human Resource Coordinator, at frontdeskpro@namic.org. Please note that resumes that include cover letters will receive the highest consideration.

NAMIC is an equal opportunity employer.

COMPANY: NAMIC
www.namic.org

Job Title: Assistant to the President

Location: Indianapolis, In

The National Association of Mutual Insurance Companies (NAMIC) has successfully served the property/casualty insurance industry for over 100 years. Our dynamic and growing organization of 1,400 member companies is currently planning ahead for a unique and rewarding opportunity as the Assistant to the President position becomes available later this year. We will be hiring for this job in advance of the retirement of the current incumbent allowing time for a good orientation prior to her departure.

The well-qualified candidate will be a smart, take-charge person who has the ability to solve problems and make decisions within organizational rules and guidelines. Being highly organized, flexible, a quick thinker, upbeat, and personable are critical characteristics for success in this job. While this job definitely has critical administrative components, it also has important aspects that require project management and other business skills to assist the President/CEO and COO in effectively running the association. This is not a secretarial position; it is a salaried, professional position with a very important role in the association’s success.

Essential functions include but are not limited to:

• Coordinating all administrative matters for the President/CEO including managing travel and office schedules, composing correspondence and emails, and managing the budget

• Assisting the President/CEO with the NAMIC Board, committees and other governance responsibilities including arranging off-site meetings; gathering, compiling and distributing information for board reports; and maintaining official minutes for certain meetings

• Assisting the President/CEO with annual meeting responsibilities including creating itineraries; drafting and editing continuity speeches; supporting the Board of Directors group and their meetings; and handling correspondence

• Providing administrative assistance for Chief Operating Officer

• Managing a calendar of recurring events and meetings throughout the year

Important qualifications include, but are not limited to:

• Ability to set priorities, rearrange those priorities quickly when needed and get things done

• Experience setting up a complex travel schedule including the ability to think through routes of travel and all logistics involved in a week of travel with several destinations, while considering the traveler’s time, work and family demands

• Strong skills in written and verbal communication- must be able to communicate with others in professional, yet welcoming, manner

• Positive interpersonal skills-including ability to pay attention to small but important things that enhance relationships with members of the association and board

• Experience managing projects from inception to completion including appropriate follow-up with executives when something is needed

• Excellent eye for detail

• Willingness to have a somewhat flexible work schedule to meet the demands of the job

• Discretionary skills to filter information that is both relevant and appropriate for various audiences

• An interest in current events, politics and/or policy is a plus

• Solid experience with Word, Excel, Adobe Acrobat, databases, and Outlook are required.

• Bachelor’s degree plus at least 5 years of working closely with and providing assistance to an executive is preferred

• Must be able to travel for business for approximately one week of each quarter to manage off-site board meeting logistics

• Occasional overtime and weekend work is possible

This is a tremendous job for someone who enjoys keeping things organized and managing projects, but retains the flexibility to adapt when plans change. Anticipating and fulfilling the professional needs of a busy President/CEO and COO, getting to know not only NAMIC staff but also the many board and committee members from property/casualty insurance companies makes this position both very rewarding and challenging in a positive, professional way. The right person will want to learn about the issues facing the property/casualty insurance industry in order to speak knowledgably about them; becoming a student of the field is important to doing this job well.

This position includes an excellent compensation and benefits package including access to group health, dental and vision insurance; a matched 401(k) plan; generous paid vacation allowance; and more. The expected salary range is $64,000 to $71,000 annually. NAMIC is pleased to have been selected as one of the Best Places to Work in Indiana for 2013! We offer a positive work environment with high quality co-workers and wonderful members. For more information on NAMIC, please go to www.namic.org.

For confidential consideration, please send your resume and cover letter (including salary expectations) to Megan Trainor, Human Resource Director, at Asst2President@namic.org.

NAMIC is an equal opportunity employer.